The employee in this position is responsible for clerical and secretarial work involving performing complex and varied clerical duties and assuming numerous administrative details. The employee is responsible to and under the direct supervision of the Planning Director.
EXAMPLES OF DUTIES
Ensuring that each caller/visitor receives outstanding customer service. This may include answering questions or giving information directly, routing the customer to the appropriate staff member/agency, researching, investigating, and following through with requests.
Writing general correspondence and memos, creating pamphlets/brochures, writing newsletter articles, and annual report, and editing documents
Updating the SWGRC Planning website with current contact information, meetings, events, projects, and publications
Responsible for outgoing mail, preparing certified mail/receipts, and sending items for overnight delivery, UPS or Fed Ex.
Responsible for issuing purchase orders to staff
Keeping a calendar for meetings and monitoring staff schedules to ensure meeting preparedness.
Responsible for maintaining office machines, including setting up service/repair appointments, ordering necessary supplies, and installing cartridges/drums when necessary.
Coordinating meetings, appointments, and activities to meet the department’s needs.
Arranging for catering and food purchases and preparation for meetings
Providing support for staff members for any project/program
Performing additional related duties as assigned by the supervisor
Maintaining records and upkeep of 6 company vehicles
Put together meeting packets with any information needed for meetings.
Scheduling appointments as needed.
Research and collect information and articles from the newspapers in the 14-county region daily that will assist the Planning Department in their projects.